Purpose of the Role

To be first point of contact for all arriving to the building, offering a warm, friendly welcome, a professional and helpful nature, good representation and a lasting impression to all. Provide assistance to all visitors, occupiers and colleagues as required. Maintain a professional outlook to delivering excellent customer service at all times.

Key Responsibilities

•Ensure the highest standards in presentation at the property is maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards.

•Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times.

•To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM.

•To be the on-site representative of Savills / The Client and assist letting agents who are conducting viewings of the vacant office / retail units. There may be the need to perform follow up viewings.

•To forge good relationships with the estate managing agent, Y&Y, to ensure joined up approach to problem solving and management.

•To take ownership of the keys for the building and ensure strict signing in / signing out process is adopted.

•To comply at all times with the concierge processes and procedures and standards of work assigned to the property or properties.

•Establish a professional working relationship with all of the staff, tenants and contractors of the property or properties and be the first point of contact for the building.

•Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors’ records.

•Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority.

•To promptly assist and direct all visitors to the site in getting to their required location/contact within the building.

•To answer the telephone and on-site intercom system for all tenant queries in a professional manner.

•To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department.

•To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours.

•To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved.

•To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods

•To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences.

•To carefully complete all log reports that may be required by the employer or the building manager.

•The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained.

•To assist other employed staff, building occupiers and visitors in the event of an emergency.

•To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures.

•To be aware of and abide by all rules, terms and conditions of the company at all times.

Skills, Knowledge and Experience

Essential

• Excellent verbal and written communication.
• General Education to GCSE standard or equivalent standard.
• Reliable, helpful and well presented.
• Team player with strong customer service skills, able to provide a helpful and polite service.
• Pleasant telephone manner and efficiency in relaying messages and taking instructions.
• Excellent communication skills.
• Ability to deal with confidential information.
• Good organisational and time management skills.

• Careful and conscientious with an aptitude for attention to detail.

• Willingness and ability to learn on the job, keen to undertake training and career development.
• A positive attitude, and a visible passion for customer services.

Desirable

• SIA/CCTV Licence

Working Hours - 8.30 – 17.30 

Salary - £32,000 

#LI-DNI

Please see our Benefits Booklet for more information.