Purpose of the Role

To provide day-to-day administrative and general support to the Health & Safety Consultancy team. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.

Key Responsibilities

• Issue all reports generated by the consultancy team, with follow up quotations as required.
• Organise travel for Consultants using travel portals.
• Organise meetings and events, including preparing agendas.
• Proof read and QA reports and documents as required.
• Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
• Data management and collation; assist in preparing and analysing key report information for all Consultants.
• Generate monthly billing reports and fee tracking management.
• Assist finance team with debt recovery as required.
• Coordinate with mobilisation team and property managers to ensure new properties under management achieve base compliance.
• Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
• Preparing and submitting Expenses / Mileage claims
• Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
• Assist H&S Consultants, team leaders and Consultancy Support with various duties from time to time.

Skills, Knowledge and Experience

• Ability to review and maintain multiple inboxes and diaries
• Ability to multi-task, manage own time effectively and use initiative.
• Good administration skills.
• Good planning and organisational skills.
• Attention to detail.
• Good interpersonal/verbal and written communication skills.
• Energetic and self-motivated.
• Pro-active/takes ownership of responsibilities.
• Ability to work well under tight deadlines.
• Friendly and well presented with ability to be client facing
• Have a “Can Do” attitude.

Working Hours - 37.5 hours pw (0830-1700 or 0900-1730) 

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Please see our Benefits Booklet for more information.